Commercial & Supplier Administrator

Commercial & Supplier Administrator

Location: Reading, RG2 6UU - hybrid
Hours of work: 37.5
Contract Type: Permanent

Our client, a leading provider of facilities services in the UK, is seeking a Commercial & Supplier Administrator to provide essential commercial, operational and financial support across the account.

Job Overview

This role plays a key part in ensuring business cases, purchase orders and supplier engagements are managed accurately and efficiently, supporting informed operational and commercial decision‑making across the contract.

Working closely with Commercial, Operations and Finance teams, the Commercial & Supplier Administrator will help ensure pricing accuracy, supplier compliance and smooth end‑to‑end job delivery. With strong attention to detail and a collaborative approach, the role supports operational excellence while maximising available commercial opportunities.

Key Responsibilities

• Raise, manage and maintain business cases, including daily oversight of the Business Case Register
• Create, manage, receipt and close purchase orders following business case approval
• Track job completion, receipt invoices and ensure accurate closure of business cases
• Review, validate and challenge supplier quotations, schedules of rates and pricing accuracy
• Support timely and accurate invoicing, resolving commercial queries with Operations and Finance teams
• Assist with pricing for new opportunities, contract price changes and optimisation of commercial models
• Liaise with Operations teams and suppliers to support successful job delivery and completed works review
• Support supplier compliance and documentation, including RAMS, standing instructions, certifications, insurance and SAWD

Person Specification

• Proven experience raising purchase orders and managing supplier spend
• Strong communication skills with the ability to engage stakeholders at all levels
• Proficient in Microsoft Office applications
• Experience providing administrative support, ideally within a Facilities Management environment
• Proactive, flexible and adaptable approach to work
• Team‑focused with a high level of self‑motivation
• Good understanding of client business needs and key commercial drivers